We build meeting assistants that transcribe conversations, summarize key points, extract action items, and automate follow-ups so your team focuses on the discussion.
The average professional spends 15 to 20 hours per week in meetings, and a significant portion of that time is consumed by administrative overhead: note-taking, writing summaries, tracking action items, and scheduling follow-ups. AI meeting assistants eliminate this overhead, allowing participants to engage fully in discussions while the AI handles documentation and follow-up coordination.
Arthiq has built meeting intelligence into our AgentCal product, which handles autonomous meeting scheduling. We extend this expertise to build comprehensive meeting assistants that cover the entire meeting lifecycle: pre-meeting preparation, real-time transcription and analysis, post-meeting summarization, and automated follow-up management.
Our meeting assistants integrate with the communication platforms your team already uses: Zoom, Google Meet, Microsoft Teams, and Webex. They join meetings automatically, operate in the background without disrupting the conversation, and deliver organized notes and action items within minutes of the meeting ending.
Accurate transcription is the foundation of meeting intelligence. Arthiq builds transcription systems using state-of-the-art speech recognition models including OpenAI Whisper, optimized for meeting audio characteristics like multiple speakers, crosstalk, and varying audio quality. Our systems achieve word error rates under 5 percent for clear meeting audio.
Speaker diarization identifies who said what, attributing each statement to the correct participant. This is essential for meaningful meeting notes and action item assignment. Our speaker identification works with pre-registered voice profiles for known participants and assigns anonymous speaker labels for new participants.
Real-time transcription enables live features: searchable transcript that grows as the meeting progresses, key point highlighting as topics are discussed, and live action item detection that surfaces commitments as they are made. These real-time capabilities help participants stay engaged and organized during the meeting itself.
Meeting transcripts are long and difficult to review. Our AI generates structured summaries that capture the essential content in a fraction of the reading time. Summaries are organized by topic, with key decisions, discussion points, and unresolved questions clearly delineated. Different summary formats serve different audiences: executive briefs for leadership, detailed notes for project teams, and action-focused summaries for individual contributors.
Action item extraction identifies commitments made during the meeting, assigns them to the responsible person, and captures any stated deadlines. Detected action items are presented for confirmation and can be pushed directly to project management tools like Jira, Asana, or Linear. This automated handoff ensures that meeting commitments are tracked and followed up.
Topic detection segments the meeting into discussion topics, even when the conversation does not follow a formal agenda. This segmentation makes it easy to navigate long meeting recordings, find specific discussions, and understand how meeting time was allocated across topics.
Meeting assistants generate valuable organizational analytics. How much time does your organization spend in meetings? Which meetings consistently produce action items and decisions? Which meetings run over time? Which participants dominate conversations while others rarely contribute? These analytics inform meeting culture improvements and help teams optimize their collaboration practices.
Integration with your productivity ecosystem amplifies meeting assistant value. Calendar integration enables automatic meeting joining and pre-meeting briefing preparation. CRM integration associates meeting notes with relevant deals and contacts. Document management integration archives meeting records with appropriate access controls and retention policies.
Follow-up automation handles the tasks that often slip after meetings end. The assistant sends meeting notes to participants, creates calendar events for agreed follow-up meetings, adds action items to task tracking systems, and sends reminders as deadlines approach. This automation ensures that meeting outcomes translate into action.
Meeting assistants are one of the most immediately impactful AI tools for knowledge workers. Arthiq builds meeting AI that saves hours per week for every meeting participant while improving the quality and follow-through on meeting outcomes.
Our experience with AgentCal gives us unique insight into the meeting lifecycle, from scheduling through execution to follow-up. We build comprehensive meeting solutions that cover the full cycle, not just transcription.
Contact us at founders@arthiq.co to discuss how an AI meeting assistant can transform your team collaboration and free up hours currently spent on meeting administration.
Our team will build an AI meeting assistant that transcribes, summarizes, and automates follow-ups, giving your team back hours of productive time every week.